Catalogs

What is it?

Library of master data that feeds the selectors in Actuals and Budget Planning: accounting accounts, cost centers, departments, vendors, and employees.

When to use it

Before starting to record expenses or creating budgets. Catalogs must be configured so users can select correct values.

Available catalogs

Catalogs groups several master data sets, each feeding a different part of the financial modules:

• GL Accounts — the chart of accounts that defines the expense and income posting structure.
• Cost Centers — cost centers that segment spending by activity area.
• Departments — the organizational departments of the company.
• Actual Types — the types of actual costs, such as labor, materials, or subcontracts.
• Vendors — vendors with their contact and tax information.
• Employees — employees that can be associated with actual costs.

Vendor records

Every vendor needs a unique vendor code, a trade name, and a status that marks it as Active, Inactive, or Archived. The rest of the information is optional but useful for billing and contact: the tax ID (NIF/CIF/VAT), a contact email, and a contact phone.

What you can do

From Catalogs you keep all your master data current. You can create records to add new accounts, vendors, or other entities, and edit records to update the data of any existing one. Instead of deleting and losing history, you can change the status to activate, deactivate, or archive an entry. For bulk work, you can import from Excel (available for GL Accounts, Vendors, and Employees) and export to Excel to download a complete catalog for review or loading into other systems.