Actuals — Real Costs
Register of all real expenses and income of the company, linked to accounting accounts, cost centers, departments, and vendors.
What is it?
Registry of all the company's actual expenses and income. Links each transaction to accounting accounts, cost centers, departments, and vendors or employees.
When to use it
Every time an actual expense is recorded: vendor invoices, payroll, or other operating expenses.
Recording an actual cost
When you register an expense, a few details are always required: the date it was incurred, the party (vendor or employee) it relates to, the GL account where it is posted, and the amount. Beyond those essentials, you can enrich the record with optional information to make later analysis easier: a cost type to classify it, the department and cost center it belongs to, a short description, and any additional notes or references.
What you can do
Actuals gives you everything to keep your cost ledger up to date. You can create a new actual cost transaction and apply bulk editing to update several records at once. For large volumes, you can import from Excel to load costs from an external file and export to Excel to download the filtered list. Advanced filters let you narrow the view by vendor, cost type, department, GL account, year, and month, while the annual view shows monthly totals in a yearly table with infinite scroll.